General Ledger Number Setup Guide

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Overview

Setting up GL numbers is a critical part of accounting and financial reporting. These numbers ensure that all transactions are categorized and recorded correctly in the general ledger. Below is a step-by-step guide to help you set up GL numbers effectively.

  • GL = General Ledger

Useful Links:

- Location

- How to Add a GL Number

- How to Edit a GL Number

- How to Map the GLs

Prerequisites

  • Access to the Admin/Accounting section
  • Understanding of GL numbers and their role in financial reporting

Steps

Location

  1. Click on ‘Setup’ or any ‘Menu’ button.

  1. Under ‘Admin/Accounting’ section, select ‘GL Number Setup’.

How to Add a GL Number

  1. Click Add and enter the GL #.
  2. Select the reference in the dropdown option.

  1. Select ‘Debit’ or ‘Credit’ from the GL Type dropdown option.
  2. (Optional) Enter a Description.
  3. (Optional) Enter a Group Name.
  4. Click Submit.

Note: The List button provides all products assigned to this GL number.

How to Edit a GL Number

  1. Select the GL Number on the left panel.
  2. Make the necessary adjustments. Note that the Reference # cannot be changed.
  3. Click Submit.

How to Map the GLs

  1. Navigate to Product/GL Number Setup.
  2. Select the tab the GL number is going to be added to.
  3. Expand the desired category.
  4. Click the label.
  5. Click Add.
  6. Click the dropdown menu under GL Ref #1.

  1. Add a change control comment.
  2. Finally, click on the ‘Submit’ button.

Troubleshooting

  • Ensure all fields are correctly filled out before submitting.
  • Verify that the GL number does not already exist to avoid duplicates.
  • If changes are not saving, check user permissions and try again.