Creating AR Accounts for Clients

Overview

Account Receivable (AR) Accounts enable operators to transfer Reservation and POS charges to the account for future payment. There are two options for creating an AR Account for a client. Current reservations can have their balances transferred to Account Receivable, but an AR account must be created beforehand.

Prerequisites

• Ensure you have access to the Client Editor or Account Manager.
• Verify that the client has an existing reservation or POS balance to transfer.

Steps

Option 1: Client Editor

• Click on the Search button on the Availability Grid and search for the Client.
• Within the Selected Client box, click Edit to display the Client Editor record for the client.
• Tick the Activate Account Receivable flag and click Submit.
• An AR Account is now created for the client.

Option 2: Account Manager

• Click on Account within the Menu Bar to navigate to the Account Review/Aging panel.
• Click Add to go to the Account Manager panel.
• Enter the Client Name and click Search.

• After selecting the client, click the Account Editor tab within the Account Manager. Click Add to create a new account.
• Select Account Receivable from the Account Type dropdown.
• Enter the Account Details for the new account:
• Account # will be automatically generated after submitting.
• Credit Limit: Enter the desired limit for the account.
• Terms: Select the billing period.
• Press Submit to create the new account.

Reservation/POS Balance to AR Account

• For clients with an AR account, when paying a reservation or POS balance, the AR Transfer option is available in the Payment Type selection. Balances are transferred into the Account Manager.

• Payment and print options are available from the Account Manager.

Troubleshooting

For additional help, refer to the Help Document.