Adding a Deposit Policy Step-by-Step

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Overview

This guide provides a step-by-step process for adding a deposit policy for the first time.

Prerequisites

  • Access to the system with permissions to modify deposit policies.

Steps

  1. Navigate to Menu
    - Go to 'Menu'.
    -

  1. Access Unit Type Policy Editor
    - Select 'Setup'.
    - Under 'Business Setup', select 'Unit Type Policy Editor'.
    -

  1. Select Policy Application
    - To apply a policy to all unit types, select 'All Types'.
    - To apply a policy to a specific unit type, select the unit type under the category 'All Types'.
    -

  1. Add Deposit Policy
    - Select 'Deposit' and click 'add'.
    -

  1. Configure Policy Details
    - Set appropriate flag for label and fill in any other applicable information.
    -

  1. Policy Applicability
    - Rate Group: Select the appropriate tag for policy application.
    - Applies to: Choose applicable reservation conditions.
    - Rez Length: Define the policy duration.
    - Wholesaler/Travel Agent: Apply to business customers if needed.
    - Down To The Minute: Apply to reservations timed to the minute.
    - Date Range At Check In: Set start and end dates for the policy.
    - Apply Tax To Calculations: Include taxes in deposit calculations if required.
  2. Policy Fees
    - Minimum: Set the minimum amount for cancellation.
    - Flat Amount: Define a fixed amount regardless of reservation size.
    - Number of Nights: Specify nights condition for cancellation.
    - Pro Rate: Set the average nightly rate.
    - Percentage: Determine percentage of reservation fee for cancellation.
    - Rounding: Choose rounding options (up, down, or none).
    - Web-Based Bookings Only: Display policy online only if needed.
    - Include Rez Fee: Include reservation fee if applicable.
  3. Deposit Conversion
    - Convert When: Decide when to convert the deposit into revenue.
    - # Of Days: Set the number of days to hold the deposit before conversion.
  4. Deposit Due
    - Due When: Determine when to receive the deposit.
    - # Of Days: Set days prior to check-in for deposit payment.
  5. Submit Changes
  • Add a change control comment at the bottom of the panel and submit.

Troubleshooting

  • Ensure you have the correct permissions to access and modify deposit policies.
  • Verify all fields are filled correctly before submitting changes.