Corporate Reservation Balance Transfer to AR Account

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Overview

Corporate Reservations can have their balances transferred to the Company's AR Account.

Prerequisites

  • Access to Rez Quote or the Calendar Quote Tool
  • Company and Employee details for reservation

Steps

Creating Corporate Reservation

  1. Search for the Company and create the Corporate reservation using Rez Quote or the Calendar Quote Tool for the desired stay.
  2. Press either "Search for Client" or "Add New Client" to enter the Employee’s Name as the Client staying.
  3. Ensure the following details are included:
    - Corporate Booking Summary: Contains the Company’s Details.
    - Booking #: Contains the Rez and Booking Details for the Employee staying.
  4. Enter the Booking Details such as Occupant Count, Rate Group, and Discounts.
  5. Press "Submit" to finalize the Corporate Booking.

Check In Reservation

  • On the Arrival Date, Check In the reservation and select the desired Unit.

Charges/Payments Tab

  1. Change to the Charges/Payments Tab.
  2. Within the Act column, click the "Trf" link to transfer the invoice balance from the Booking to the Corporate Booking Summary.
    - Note: The Employee may choose to pay for any additional charges included with the reservation.

Transferring to Company AR Account

  1. Select the Corporate Booking Summary within Rez Details.
  2. Within the Charges/Payments Tab, select the Payment Type - AR Transfer to transfer the balance to the Company’s AR Account.

Troubleshooting

  • Ensure all client and company details are correctly entered.
  • Verify that the correct payment type is selected for AR Transfer.
  • Confirm that any additional charges are addressed by the Employee if necessary.